Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, January 22, 2013
A. Call to Order – Board Vice President Gus Knitt called the meeting to order at 5:15 p.m.
B. Roll Call – Present were Linda Balsiger – County, Jim Burmeister– County, Gus Knitt – School, Gil Kuzera – Village, Jean Porter – Village, and Mary Friesen – Library Director. Jane Hanna – Village and Maryellen Gillingham – Village, were absent.
C. The December Board minutes were approved on a motion by Burmeister and a second by Porter.
D. There were no appearances – Carol Ziehmke, President of the Columbia County Library Board sat in on the meeting.
E. Financial Report – Burmeister presented the Financial Report with funds as of January 1, 2013 as follows: Regular Checking Account -- $1,583.85; Non-Profit Donation Checking Account -- $259.04; and CD -- $36,046.17. The report was accepted on a motion by Porter and a second by Balsiger.
F. Action on Bills – Payment of the bills in the amount of $8,122.37 was approved on a motion by Balsiger and a second by Porter.
G. Communications – The Board received an open records request. The Board also received a letter in regards to the Treasurer’s Bond.
H. Director’s Report – Friesen presented the Director’s Report.
I. Library Feasibility Study Committee – The group will have their first meeting on Thursday, February 24 at 6:30 p.m. Members of the Committee are Todd Hepler, Gil Kuzera, Gus Knitt, Linda Balsiger, and Roger Springman.
J. Friends Report – Discussion topics were the Scrip Program, the Memorial Day Book Sale and Raffle, the Winter/Spring Author Series, and other fund raisers.
K. Old Business
Friesen passed out the revised version of the Library Board Calendar.
L. New Business
The Board Adjourned to Closed Session under State Stat. 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation at 5:50 p.m. on a motion by Porter and a second by Balsiger.
The Board was called back to Open session at 6:10 p.m. on a motion by Balsiger and a second by Porter.
Report from Closed Session – Board accepted the Annual Evaluation of a Library Assistant and awarded a $.25 per hour increase as of March 1, 2013.
M. The next meeting will be held at 5:15 p.m. on Tuesday, February 19.
N. The meeting was adjourned at 6:12 p.m. on a motion by Porter and a second by Burmeister.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, February 19, 2013
A. Call to Order – Acting President Jim Burmeister called the meeting to order at 5:15 p.m.
B. Roll Call – Present were Linda Balsiger – County, Jim Burmeister– County, Gil Kuzera – Village, Jean Porter – Village, and Mary Friesen – Library Director. Jane Hanna – Village, Maryellen Gillingham – Village, and Gus Knitt – School, were absent.
C. The January Board minutes were approved on a motion by Porter and a second by Balsiger.
D. There were no appearances
E. Financial Report – Burmeister presented the Financial Report with funds as of January 31, 2013: Regular Checking Account -- $1,553.85; Non-Profit Donation Checking Account -- $259.04; and CD -- $36,046.17.
F. Action on Bills – Payment of the bills in the amount of $637.18 was approved on a motion by Porter and a second by Kuzera.
G. Communications – Balsiger received a communication from Miller & Miller.
H. Director’s Report – Friesen presented the Director’s Report.
I. Library Feasibility Study Committee – The group met on February 7 and plan to meet again on Feb. 26 at 6:30 p.m. They hope to have a report in July.
J. Friends Report – Discussion topics were the Memorial Day Book Sale and Raffle, the Winter/Spring Author Series, and other fund raising possibilities.
K. Old Business
The Library Annual Report for 2012 was approved on a motion by Kuzera and a second by Balsiger.
Interim Library Assistant Position – A motion was made and withdrawn by Balsiger, second by Porter, to make the Interim Library Assistant permanent. The Interim Library Assistant Position was extended until the end of April on a motion by Balsiger and a second by Porter.
L. New Business
The Board adjourned to Closed session on a motion by Porter and a second by Balsiger.
The Board called the meeting back to Open session.
Report from Closed Session – The Annual Evaluation of a Library Director was tabled until the March meeting.
M. The next meeting will be held at 5:15 p.m. on Tuesday, March 19.
N. The meeting was adjourned at 5:59 p.m. on a motion by Porter and a second by Balsiger.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, March 19, 2013
A. Call to Order – Vice Chair Gus Knitt called the meeting to order at 5:25 p.m.
B. Roll Call – Present were Jim Burmeister– County, Gus Knitt – School, Gil Kuzera – Village, Jean Porter – Village, and Mary Friesen – Library Director. Linda Balsiger – County, Jane Hanna – Village, and Maryellen Gillingham – Village were absent.
C. The February Board minutes were approved on a motion by Burmeister and a second by Porter.
D. Appearances – Mike Fansel, candidate for Village President, attended the meeting.
E. Financial Report – Burmeister presented the Financial Report with funds as of February 28, 2013: Regular Checking Account -- $1,553.85; Non-Profit Donation Checking Account -- $259.04; and CD -- $36,046.17. There was interest income of $370.80 on the CD for the 2012 tax year. The CD will come due on March 29, 2013. Kuzera motioned and Porter seconded to put $15,000.00 into a 90 day CD, $15,000 in a 6 month CD and the remainder in the checking account.
F. Action on Bills – Payment of the bills in the amount of $394.99 was approved on a motion by Kuzera and a second by Porter.
G. Communications – Friesen gave the Board a letter expressing her intent to retire as of December 31, 2013.
H. Director’s Report – Friesen presented the Director’s Report.
I. Library Feasibility Study Committee – The next meeting of the group will be at 6:30 p.m., March 28.
J. Friends Report – None.
K. Old Business
The Annual Evaluation of a Library Director was tabled on a motion by Kuzera and a second by Porter.
L. New Business – None.
M. The next meeting will be held at 5:15 p.m. on Tuesday, April 23.
N. The meeting was adjourned at 6:26 p.m. on a motion by Burmeister and a second by Porter.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, May 21, 2013
A. Call to Order – Vice Chair Gus Knitt called the meeting to order at 5:15 p.m.
B. Roll Call – Present were Linda Balsiger – County, Jim Burmeister–County, Gus Knitt – School, Gil Kuzera – Village, Jean Porter – Village, and Mary Friesen – Library Director. Maryellen Gillingham – Village and Jane Hanna – Village, were absent. Newly appointed Library Board Member Gene Kyburz was also present. Newly appointed Board Member Patty Jacobson was not present.
Because of confusion of when the new board members were to officially begin their duties, there was a consensus that the five Library Board Members who would be continuing on would constitute a forum and vote.
C. The April Board minutes were approved with corrections on a motion by Kuzera and a second by Porter.
D. Appearances – Denise Anton Wright, Public Library Administration Consultant of the South Central Library Service gave a presentation on basic duties of Library Board Trustees and offered some opinions from the DPI on the terms of Trustees, when they take office, and related procedures.
E. Financial Report – Burmeister presented the Financial Report with the following balances: Regular Checking Account -- $7,773.85; Non-Profit Donation Checking Account -- $259.04; CD -- $15,000 due on 6/28/13; and CD -- $15,000 due on 9/27/13.
F. Action on Bills – Payment of the bills in the amount of $220.10 was approved on a motion by Burmeister and a second by Balsiger.
G. Communications – None.
H. Director’s Report – Friesen presented the Director’s Report.
I. Library Feasibility Study Committee – The next meeting will be at 6:30 p.m. on Thursday, May 23. Kuzera said there will be a joint meeting of the Village Board and the Library Board at 6:30, Monday, June 10 when the Ad Hoc Committee will present their report. The regular Village Board meeting will follow.
J. Friends Report – The Friends are continuing with their plans for the Memorial Day Raffle and Book and Bake Sale.
K. Old Business
The meeting was adjourned to Closed Session at 5:26 p.m. for the Annual Evaluation of the Library Director on a motion by Balsiger and a second by Burmeister.
The meeting was called back into Open Session at 5:55 p.m. Burmeister made a motion to increase the pay of the Director from a rate of $18.75 per hour to $19.00. Balsiger seconded the motion. It passed on a roll call vote.
L. New Business
There was no new business.
M. The next meeting will be held at 5:15 p.m. on Tuesday, June 18.
N. The meeting was adjourned at 6:57 p.m. on a motion by Porter and a second by Balsiger.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, July 23, 2013
A. Call to Order – Jim Burmeister called the meeting to order at 5:15 p.m.
B. Roll Call – Present were Linda Balsiger – County, Jim Burmeister–County, Patti Jacobson – Village, Gil Kuzera – Village, Jean Porter – Village, and Mary Friesen – Library Director. Gus Knitt – School and Gene Kyburz, Village were absent.
C. The May Board minutes were approved on a motion by Porter and a second by Kuzera.
D. Appearances – None.
E. Financial Report – Burmeister presented the Financial Report with the following balances as of July 3: Regular Checking Account -- $22,779.45; Non-Profit Donation Checking Account -- $259.04; CD -- $15,000 due on 9/27/13. Motion by Porter to accept Financial Report and pay Village $15,000 was seconded by Balsiger and approved.
F. Action on Bills – No Bills
G. Communications – Balsiger stressed the importance of the Board Members’ commitment as Library Trustees and requested that anyone not able to attend a Board meeting contact the Library Director as soon as possible. Burmeister added that meetings are on a consistent schedule and should be given a high priority. Burmeister also formally “welcomed” Pattie Jacobson to the Board.
H. Director’s Report – Friesen presented the Director’s Report.
I. Friends Report – Recently hosted a Summer Library Program entertainer with a good sized audience. They will be hosting another author in late August. The Friends will not be meeting in August.
J. Old Business:
A preliminary 2014 Budget was discussed, with action to be taken at the August meeting.
Library Assistants Jane Breuer and Joe Guenther each offered insights to the Board about their duties and the future of the Library.
K. New Business
The Board adjourned to Closed Session at 6:30 p.m. under State Stat. 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation.
The Board returned to Open Session at 6:49 p.m. and gave Friesen a copy of her performance review.
L. The next meeting will be held at 5:15 p.m. on Tuesday, August 20.
M. The meeting was adjourned at 6:53 p.m. on a motion by Kuzera and a second by Porter.
Respectfully submitted by,
Mary Friesen, Director