Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, February 16, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Linda Balsiger and Jean Porter. Maryellen Gillingham and Jane Hanna were absent.
C. There were no appearances.
D. There were no official minutes from January as there was not a quorum.
E. Financial Report – Jean said the only change in the financial report was a $30 check for the deposit box.
F. Action on Bills – Payment of the bills was approved for both the January and February checks on a motion by Jean and a second by Linda.
G. Communications – None
H. Old Business – None
I. New Business
Mary gave the director’s report.
Discussion/Action on the 2009 Annual Report. After reviewing the report, it was approved on a motion by Jean and a second by Linda.
c. Discussion/Action to revise the Saturday morning hours to close at Noon instead of 12:30 p.m. This change is due the fact that staff must come in extra early since Saturday delivery has begun. Approved on a motion by Jean and a second by Linda.
d. Closed Session was tabled until the March meeting.
J. The date of the next regular meeting is Tuesday, April 13, 2010
K. The meeting was adjourned at 5:30 p.m. on a motion by Jean and a second by Linda.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, March 16, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Linda Balsiger and Jean Porter. Maryellen Gillingham and Jane Hanna were absent.
C. There were no appearances.
D. The minutes of the February meeting were passed with corrections on a motion by Jean and a second by Linda.
E. Financial Report – Jean said the only change in the financial report was a $30 check for the safety deposit box and a CD which was due in February was rolled over.
F. Action on Bills – Payment of the bills was approved on a motion by Jean and a second by Linda.
G. Communications – None
H. Old Business – Mary gave an update on the progress for the upcoming 5th Anniversary Celebration April 17.
I. New Business
Mary gave the director’s report.
The Friends report covered the same information about the Anniversary Celebration.
c. The Memorial Day Raffle has been changed from a general raffle to a bucket raffle so that people will be able to choose the prize they wish to try for.
d. The meeting was adjourned to Close Session for employee evaluation.
e. The meeting was adjourned back to Open Session. The result of the Closed Session was an increase in the Director’s wages from $17.50 per hour to $18.00 per hour. Further discussion will continue at the next meeting after Linda has compiled the information from the surveys.
J. The date of the next regular meeting is Tuesday, May 18, 2010
K. The meeting was adjourned at 6:30 p.m. on a motion by Jean and a second by Linda.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, April 20, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Jane Hanna and Jean Porter. Maryellen Gillingham and Balsiger were absent.
C. There were no appearances.
D. The minutes of the March meeting were passed on a motion by Jean and a second by Jane.
E. Financial Report – Jean said there were no changes in the Financial Report. The books had been audited with no issues.
F. Action on Bills – Payment of the bills was approved on a motion by Jean and a second by Jane.
G. Communications –
Mary passed out an article on the importance of personal service in libraries and how the age of the “vending machine” libraries had arrived in some communities because of financial issues. The article was critical of this totally impersonal approach to libraries.
Mary also shared a communication about a statewide grant to hardwire public libraries for high-speed Internet throughout the entire state. This is part of the Federal Stimulus package. Local telephone companies will be contacting libraries to do physical audits before the work can begin.
H. Old Business
Memorial Day planning is underway with the Friends. The Raffle this year will be a Bucket Raffle instead of a General Raffle. Hopefully this will encourage more people to buy tickets because they will only be trying for items that they want. In addition to the Raffle, there will again be a book & bake sale. We will also feature the new Wyocena Public Library Book Bags that were purchased by the Friends.
Closed Session for employee performance review was tabled until May.
I. New Business
Mary gave the Director’s Report.
The Friends’ Report was a repeat of information that was covered earlier in the meeting.
Discussion/Action on the purchase of a new computer. The Library has had five public access computers for the past two years. Two of them broke down at the beginning of 2010. The Library Board authorized the purchase of one computer and the Friends’ purchased a second. A third computer has now broken down, leaving the Library with only four. With increased traffic and computer use in the Library, the fifth computer is in demand. Jane made a motion to purchase a computer using funds from the Donation Account. Jean seconded the motion and it passed. We will try to rebuild the Donation Account through fund raising efforts.
d. The two new computers in the Library are not compatible with the existing laser printer that has been on the public access network, and third new computer will have the same issues. There are two possible solutions: 1) purchase a new laser printer that is compatible with the newer technology of the computers; 2) run a cable from the Electrical Room to the Library office to connect into the LINK router and create a wireless network with the main Library Printer/Fax/Copy machine. The second option would be the most cost effective and flexible for future additions of new computers. It is the responsibility of the Library to have the cable run. The actual configuration of the wireless network would be done by the SCLS technician at no additional cost to the Library. Jim said he would check with a someone he knows who might be able to run the cable.
J. The next regular meeting will be 4:45 p.m. Tuesday, June 15, 2010.
K. The meeting was adjourned at 6 p.m. on a motion by Jean and a second by Jane.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, May 18, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Linda Balsiger, Jim Burmeister, Maryellen Gillingham, Jane Hanna and Jean Porter.
C. There were no appearances.
D. The minutes of the April meeting were passed with corrections on a motion by Jane and a second by Jean.
E. Financial Report – Jean said there were no changes in the Financial Report. Mary brought up the possibility of investing additional funds in the South Central Library System Foundation. No action was taken.
F. Action on Bills – Payment of the bills was approved on a motion by Jean and a second by Jane.
G. Communications – None
H. Old Business
Update on Memorial Day activities. Everything was on track with the Friends to set up the Book Sale and Bucket Raffle.
The new computer purchased through the Library Donation Fund has been delivered and set up. All three of the new computers are now connected with a printer. The LINK computer is connected to a separate printer. The fifth computer is still not operating because of the missing modem.
Adjourned for Closed Session for employee performance review.
Returned to Open Session. Mary was given the report for her performance review.
I. New Business
Mary gave the Director’s Report, including an update on the KOHA Library Program.
Jane Hanna gave the Friends’ Report.
J. The next regular meeting will be 4:45p.m. Tuesday, July 20, 2010.
K. The meeting was adjourned at 5:55 p.m. on a motion by Jean and a second by Jane.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, June 15, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Linda Balsiger, Jim Burmeister, and Maryellen Gillingham. Jane Hanna and Jean Porter were absent.
C. There were no appearances.
D. The minutes of the May meeting were passed on a motion by Linda and a second by Maryellen.
E. Financial Report – None.
F. Action on Bills – Payment of the bills was approved on a motion by Linda and a second by Maryellen.
G. Communications – None
H. Old Business
Update on progress toward wiring for network printer/Internet. Jim said he would look at the space after the meeting to decide how to proceed.
I. New Business
Mary gave the Director’s Report, including an update on the KOHA Library Program.
Mary gave Friends’ Report.
Jane will continue with a new term on the Library Board.
J. The next regular meeting will be 4:45p.m. Tuesday, July 20, 2010. This will be the Annual Meeting, which means that officers will be elected.
K. The meeting was adjourned at 5:25 p.m. on a motion by Maryellen and a second by Linda.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, July 20, 2010
A. Call to Order – Jane Hanna called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Linda Balsiger, Maryellen Gillingham and Jane Hanna. Jim Burmeister and Jean Porter were absent.
C. There were no appearances.
D. The minutes of the June meeting were passed on a motion by Linda and a second by Maryellen.
E. Financial Report – None.
F. Action on Bills – Payment of the bills was approved on a motion by Linda and a second by Maryellen.
G. Communications – None
H. Old Business
Update on progress toward wiring for network printer/Internet. After the June meeting, Jim looked into what was needed for the wiring to be completed in order to set up the wireless network with the patron computers. Because of the extended period of time without use of the 5th patron computer, Maryellen made a motion to consider hiring someone to run the cable if it is not completed by the next meeting. Second by Linda and passed.
Update on Federal Grant for Internet Wiring for Wisconsin Libraries. Mary said that information is coming slowly from the state; however, it looks like it will happen. Before anything can be done, there will need to be an environmental study which is also paid for by the grant.
I. New Business
Mary gave the Director’s Report, including an update on the KOHA Library Program.
There was no Friends’ meeting.
Library Board Officers were elected unanimously. They are: President – Jim Burmeister, Vice President – Jane Hanna, Secretary – Linda, and Treasurer – Jean Porter.
J. The next regular meeting will be 4:45p.m. Tuesday, August 17, 2010.
K. The meeting was adjourned at 5:15 p.m. on a motion by Maryellen and a second by Linda.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, August 17, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Linda Balsiger and Maryellen Gillingham. Jane Hanna and Jean Porter were absent.
C. There were no appearances.
D. The minutes of the July meeting were passed on a motion by Linda and a second by Maryellen.
E. Financial Report – None.
F. Action on Bills – Payment of the bills was approved on a motion by Maryellen and a second by Linda.
G. Communications – System Celebration Invitations.
H. Old Business
Update on Federal Grant for Internet Wiring for Wisconsin Libraries. Work is beginning this year on environmental impact studies. The goal is that some of the libraries will be wired in the early part of 2011.
Update on progress toward wiring for network printer/Internet. Jim said he will be able to come into the Library the week after school starts to put in the wiring.
I. New Business
Mary gave the Director’s Report
The ILLS Agreement between our Library and SCLS was approved on a motion by Linda and a second by Maryellen. This is the same agreement as in the past. Changes will likely occur for 2012 because of the launch of the new KOHA library program.
System Celebration will be September 21 with RSVPs due on September 7. There is a charge of $20 for individuals other than Board members and one Library staff member. Maryellen made a motion to pay for dinner for Jane Breuer and her husband, Jeff. Linda seconded the motion and it passed.
Budget discussion was tabled until the September meeting.
J. The next regular meeting will be Tuesday, September 28 at 4:45 p.m. It will be one week later than normal because of System Celebration.
K. The meeting was adjourned at 5:05 p.m. on a motion by Maryellen and a second by Linda.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, September 28, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Linda Balsiger, Maryellen Gillingham and Jean Porter. Jane Hanna was absent.
C. There were no appearances.
D. The minutes of the August meeting were passed on a motion by Maryellen and a second by Linda.
E. Financial Report – None.
F. Action on Bills – Payment of the bills was approved on a motion by Jean and a second by Maryellen.
G. Communications – None.
H. Old Business
There is no new information on the update on progress of Federal Grant for Internet Wiring for Wisconsin Libraries.
Update on progress toward wiring for network printer/Internet. Jim has completed the needed wiring. Dan will come to Wyocena on Thursday, October 14 to connect the wireless.
I. New Business
Mary gave the Director’s Report
The Veterans’ Day Program will be held at 6:30 p.m., Thursday, November 11. This year the focus will be World War II.
The Halloween Party will be held at 7 p.m. on Sunday, October 31 immediately following Village Trick or Treating.
An idea to display “Art in the Library” on the wall above the Circulation desk was discussed. We will need to have some kind of a “plate” or “photo” shelf installed. Jean made a motion to go ahead with the idea and to find out the cost of materials. Maryellen seconded the motion and was passed.
Following a discussion of the proposed 2011 Budget, Jim made a motion to ask the Village for $23,500. The motion was seconded by Maryellen and was passed. The proposed budget was accepted by the Board on a motion by Jean and a second by Linda.
J. The next regular meeting will be Tuesday, October 19 at 4:45 p.m.
K. The meeting was adjourned at 6 p.m. on a motion by Maryellen and a second by Jean.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, October 19, 2010
A. Call to Order – Jim Burmeister called the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Linda Balsiger, Maryellen Gillingham Jane Hanna, and Jean Porter.
C. There were no appearances.
D. The minutes of the September meeting were passed on a motion by Jean and a second by Linda.
E. Financial Report – Nothing new to report.
F. Action on Bills – Payment of the bills was approved on a motion by Jean and a second by Linda.
G. Communications – None.
H. Old Business
Wireless Printer/Internet Update: Dan visited from SCLS with the purpose of connecting the wireless. He found, however, that the router was no longer in the electrical room and that the Village’s Internet came directly from the Library Connection. In order for both the Village and the Library to have Wireless, there will need to be a router put back in place and divide the two connections. Mary had Dan order a router.
Update on 2011 Budget discussion with Village: Mary will be attending the October 18 work meeting for the Budget. The Public Hearing on the Budget will be held on Monday, November 8.
I. New Business
Mary will be attending the WLA State Convention Tuesday, November 2 through Friday, November 5 in Wisconsin Dells. She will attend one session on Tuesday afternoon dealing with obtaining monetary gifts to the library. Jane Hanna will help out in the Library to serve Chili during the election while Mary is at the meeting.
J. The next regular meeting will be Tuesday, November 16 at 4:45 p.m.
K. The meeting was adjourned at 5:35 p.m. on a motion by Jean and a second by Jane.
Respectfully submitted by,
Mary Friesen, Director
Wyocena Public Library
Board of Trustees – Meeting Minutes for
Tuesday, November 19, 2010
A. Call to Order – Jim Burmeistercalled the meeting to order at 4:45 p.m.
B. Roll Call – Present were Jim Burmeister, Linda Balsiger andJane Hanna. Maryellen Gillinghamand Jean Porter were absent.
C. Carol Ziehmke, president of the Columbia County Library Board attended the meeting.
D. The minutes of the October meeting were passed on a motion by Jane and a second by Linda.
E. Financial Report – Nothing new to report.
F. Action on Bills – Payment of the bills was approved on a motion by Jane and a second by Linda.
G. Communications – Linda reported that John Balsiger agreed to build the display shelf in the Library for Art Exhibits. He can possibly begin the work after December 8.
H. Mary gave the Directors Report.
I. Old Business
Wireless Printer/Internet Update: Cable has been run from Mechanical room to office for wireless hookup. Dan from SCLS had encountered problems in attempting to hook up the wireless because the Village was using the Library router. If Dan disconnected it for the Library, the Village would no longer have Internet Service. He will be back with an alternative solution.
Update on 2011 Budget: The Village voted to increase the payment to the Library from $20,000 in 2010 to $22,500 in 2011.
Mary passed out copies of the Columbia County Library Board Five Year Plan.
Mary reported on her attendance at the WLA Annual Conference in Wisconsin Dells. Especially useful was the preconference program on philanthropy.
J. New Business
Discussion of goals for 2011. Mary offered three ideas: Begin an Adult Book Discussion Group;, Host a rotating Art Exhibit of Local Artists, incorporating a Reception; and Hosting more Speakers for Adult audiences.
K. By consensus, there will be no December meeting of the Library Board. The Board authorized Jim to approve December bills on a motion by Jane and a second by Linda.
L. The next regular meeting will be Tuesday, January 18, 2011 at 4:45 p.m.
M. The meeting was adjourned at 5:35 p.m. on a motion by Jean and a second by Jane.
Respectfully submitted by,
Mary Friesen, Director